Organizational Structure
The administrative organizational structure at Madisonville Community College is represented in the following chart.
Select an administrative unit for more detail:
- Office of Community and Economic Development
- Office of Resource Development and Alumni Affairs
- Office of Student Affairs
- Office of Academic Affairs
- Office of Business Affairs
- Office of Grants, Planning, and Effectiveness
Office of Commmunity and Economic Development
The Director of Community and Economic Development reports to the president and serves as the primary liaison within the college's service area for assessing, developing and delivering workforce and economic development programs and services. The Director oversees the development and delivery of adult literacy programs in support of workforce and economic development efforts.
The Director of Community and Economic Development's responsibilities include:
- Serving as primary liaison in the community for assessing workforce development needs in support of economic development
- Supervising ACE2, CE/CS program, Assessment Center, and Lean Manufacturing Team
- Working closely with area business and industry leaders, government agencies, and college personnel in promoting community and economic development
- Assisting appropriate groups in recruiting new business and industry and expanding existing business and industry
- Assisting in identifying target groups for training in conjunction with local government agencies, business and industry groups, advisory boards, and other groups where applicable
- Assessing adult literacy, workforce literacy, and workforce training needs
- Designing training programs and projects to meet technical and general education needs of business and industry and monitors effectiveness of these instructional programs
- Maintaining effective working relationship with UK Center for Manufacturing Systems
- Maintaining effective working relationship with the Kentucky WINS program
- Ensuring institutional effectiveness efforts are implemented throughout the unit
- Developing funding proposals for external funds required to support various educational and training programs
- Maintaining relationships with college divisions and supporting units to maximize the effective utilization of college resources and expertise in the delivery of credit and non-credit courses
- Assuming other duties and responsibilities as assigned by the president
Office of Resource Development and Alumni Affairs
The Director of Resource Development and Alumni Affairs reports to the president and is responsible for coordinating and managing fund development efforts, primarily private funds, consistent with the mission of the college. The Director oversees financial management of the Glema Mahr Center for the Arts.
The Director of Resource Development and Alumni Affairs' responsibilities include:
- Planning, organizing, and managing a comprehensive fund-raising program to include strategic planning, fund-raising practices and procedures, preparation of case statements, development of publications and annual reports, volunteer enlistment and training, prospect identification, research and cultivation, annual giving programs, telemarketing, major gifts campaigns, corporate and foundation relations, proposal writing and review, planned giving, donor records, donor acknowledgement and recognition, gift stewardship, and special fund-raising events
- Providing effective stewardship of gifts, including preparing written reports and appropriate follow-up communications to donors on the financial management and designated uses of their gifts
- Working closely with Board of Directors, volunteers, alumni, faculty, staff, and administration on creating an institution-wide understanding and appreciation for and commitment to the fund-raising process and effective methods of solicitation
- Conducting orientation and training sessions for fund-raising volunteers
- Coordinating fund development with the college's overall institutional effectiveness process
- Coordinating public relations relative to fund development and supervise preparation of all fundraising literature
- Establishing effective communication and coordination with external funding sources, including alumni and non-alumni individuals, national, regional, and local corporations, foundations and scholarship programs in order to identify sources of funding
- Establishing and maintaining a positive relationship with prospective donors, current donors, fund-raising volunteers, alumni and non-alumni individuals, businesses, and foundation officials in order to cultivate interest and involvement in the institution that leads to private support
- Working closely with the college's Business Office and the KCTCS Development Office in monitoring the processing, reporting, and acknowledgement of private gifts
- Coordinating solicitation of individual major gifts and the submission of corporate / foundation proposals with KCTCS Development Office to avoid duplication
- Working closely with KCTCS Development Office to make effective use of KCTCS services and procedures
- Performing other duties and responsibilities as assigned by the president
Office of Student Affairs
The Dean of Student Affairs reports to the president and is the chief administrative officer for the personal and co-curricular development of all students. The Dean supervises programs and services that promote academic achievement, retention, and personal and social growth and development for a diverse student population.
The Dean of Student Affairs' responsibilities include:
- Providing leadership to the student affairs unit consistent with the mission of the college
- Supervising financial aid, student recruitment and orientation, admissions and records, registration, academic and career advising and counseling, student activities and organizations, and multi-cultural affairs
- Developing and implements annual Enrollment Management plan
- Maintaining effective communication with other KCTCS Student Affairs Deans and the KCTCS Office of Student Affairs to enhance the student affair function system-wide
- Ensuring compliance with all KCTCS student affairs policies and procedures
- Ensuring that institutional effectiveness efforts are implemented throughout the student affairs unit
- Promoting the development, implementation, and evaluation of effective student affairs programs and services
- Promoting student affairs processes and procedures that foster student success
- Providing input in the formulation and interpretation of federal, state, and system policies affecting student affairs
- Preparing and implements an annual budget related to the goals and operational needs of the student affairs unit
- Managing annual budget effectively
- Identifying computer and information technology needed to enhance the delivery of student services
- Promoting the professional development of student affairs personnel
- Assisting student services faculty with the development of the Distribution of Effort Agreement and the promotion and tenure process as delineated in the specific criteria for faculty
- Assuming other duties and responsibilities as assigned by the president
Office of Academic Affairs
The Dean of Academic Affairs reports to the president and is the chief academic officer of the college. Working collaboratively with the president, deans, division chairpersons, and faculty, the Dean provides leadership in the planning, development, implementation, and evaluation of the instructional units of the college and in the planning, development, implementation, and evaluation of all associate degree, diploma and certificate programs delivered by these units. The Dean holds faculty status with academic rank and privileges. The Dean assumes overall responsibilities of the college in the absence of the president.
The Dean of Academic Affairs' responsibilities include:
- Providing leadership to the academic unit and academic support services consistent with the mission of the college
- Supervising the Associate Dean of Academic Affairs, the Director of Library Services, the Coordinator of the Learning Center, Division Chairpersons, and an Office Assistant
- Promoting academic integrity and an effective teaching and learning environment
- Promoting the development, implementation, and evaluation of effective academic programs
- Promoting academic processes and procedures that foster student success
- Ensuring that institutional effectiveness efforts are implemented throughout the academic unit
- Preparing and implementing an annual budget related to the goals and operational needs of the academic unit
- Maintaining effective communication within the academic unit
- Maintains effective communication with other KCTCS Academic Deans and the KCTCS Chancellors to enhance academic initiatives
- Overseeing recruitment and retention of full-time, part-time, volunteer faculty, and academic support staff (e.g. Library and Learning Center staff)
- Promoting the professional development of faculty and academic support staff
- Coordinating with the president and division chairpersons equitable distribution of effort within the academic unit
- Assisting the president and division chairpersons in the faculty promotion and tenure process
- Ensuring compliance with KCTCS and local college policies and procedures
- Identifying computer and information technology needed to enhance the academic affairs unit
- Overseeing course offerings
- Preparing institutional reports as requested by internal and external sources
- Assuming other duties and responsibilities as assigned by the president
Office of Business Affairs
The Dean of Business Affairs reports to the president and is the chief financial officer of the college. The Dean provides leadership in the areas of budget, accounting, human resources, auxiliary services, communication infrastructure, safety and security, equipment maintenance, transportation, and facilities management. The Dean advises faculty and staff on appropriate KCTCS personnel policies and business procedures, and ensures compliance with affirmative action policies.
The Dean of Business Affairs' responsibilities include:
- Providing leadership to the business unit consistent with the mission of the college
- Supervising maintenance and operations, human resources, the business office, the bookstore, and information technology services
- Overseeing maintenance and operations on all campuses: North Campus, Health Campus, Technical Campus, and Muhlenberg County Campus
- Ensuring that institutional effectiveness efforts are implemented throughout the business unit
- Preparing and implementing an annual budget related to the goals and operational needs of the business unit
- Maintaining effective communication within the business unit
- Maintaining effective communication with other KCTCS Business Deans and the KCTCS Chancellors to enhance business affairs initiatives
- Providing responsible stewardship of college resources
- Maintaining effective communication with students on fee collection, financial aid disbursement policies and procedures, and other information that affects services to students and fosters student success
- Supervising maintenance and operations of college facilities and the physical plant
- Promoting a safe and secure environment for the campus community by implementing safety mandates and monitoring compliance with state and federal regulations
- Ensuring compliance with KCTCS business procedures
- Preparing local college annual budget requests to the KCTCS and data entry into the appropriate HRS/FRS system
- Reconciling operating budgets, accounts payables and receivables
- Providing custody, accountability, receipt and disbursement of restricted and unrestricted funds
- Supervising the human resource function to ensure compliance with staff personnel policies and affirmative action policies
- Providing training to foster success among business affairs staff
- Supervising auxiliary services to address student, faculty, and staff needs
- Identifying computer and information technology needed to enhance the delivery of business services
- Assuming other duties and responsibilities as assigned by the president
Office of Grants, Planning and Effectiveness
The Coordinator of Grants, Planning and Effectiveness reports to the president and is responsible for coordinating all aspects of the college's comprehensive and continuous planning and evaluation processes consistent with Section III of the Criteria for Accreditation of the Commission on Colleges of the Southern Association of Colleges and Schools (SACS). The Coordinator serves as the college's SACS liaison, assisting the president in the planning and management of reaffirmation of accreditation self-studies and related activities. The Coordinator also oversees development of institutional grants, consistent with the strategic goals and planning processes of the college.
The Coordinator of Grants, Planning and Effectiveness' responsibilities include:
- Ensuring that the college implements an effective and comprehensive institutional effectiveness process consistent with the SACS Criteria, including working closely with the Deans of Academic Affairs, Student Affairs and Business Affairs
- Coordinating continuous planning and evaluation processes for all units within the college
- Coordinating local planning and evaluation processes consistent with KCTCS guidelines and expectations
- Serving as SACS liaison for the college and advising the president, administration, faculty and staff on issues of compliance
- Planning and managing reaffirmation of accreditation self-studies and related activities
- Preparing plans and reports that support the institutional effectiveness function and accreditation process
- Orienting and educating faculty, staff and lay constituents on matters related to institutional effectiveness and accreditation
- Publishing an Annual Institutional Effectiveness Plan and Annual Report
- Supervising Institutional Research Coordinator whose responsibilities include collecting, analyzing and distributing data in support of the college's institutional effectiveness process
- Assisting the Dean of Business Affairs in preparing annual budget requests
- Overseeing and coordinating development of institutional grants
- Working closely with administration, faculty, staff and appropriate external constituents to develop grant projects
- Identifying potential sources of grant funding
- Serving as liaison between college and sources of grant funding
- Serving on "Quality and Program Effectiveness" Strategic Planning Team
- Assuming other duties and responsibilities as assigned by the president